A Better Way of Doing Business!
SCSD is moving to a state of the art system called PeopleSoft. This new business information system will replace the current AS400 business information system. PeopleSoft will enable the end user (that’s you) by providing an efficient way of doing business in our financial and human resource areas. Increased efficiencies can translate directly into time and dollar savings for the district.
PeopleSoft FAQ’s
1) What will happen March 1st 2010?
March 1st we go live with release 1 which encompasses Procurement, General Ledger, and Accounts Payable. Once this happens all these processes will be on PeopleSoft and they will no longer be available in the AS400.
2) What can I do March 1st?
You will be able to enter purchase requisitions into the system from the PeopleSoft online catalog.
3) What
do I do with paperwork like the travel request
(excused absence) or consultant form(s)?
You
will continue to use the current approval
process for the paperwork.
The completed/approved
forms will be forwarded to the BOVA Supply
center where they will be entered as
requisitions.
4) If BOVA enters a requisition for me, will I be able to see it?
Yes, you can see a
requisition submitted by BOVA on your behalf.
The requisition will go
through the requisition lifecycle which includes
the approval process.
5) How do I submit a requisition for Special Program (grants) items?
The procurement process for Special Programs (grants) has not changed. You will continue to submit your paperwork to the Special Programs department.
6) Do I put shipping and handling fees on the requisitions?
Shipping and
handling fees may not be available to you at the
time you create the requisition, however, if
your order does incur shipping and handling
fees, they will be charged to your budget.
You should ensure you
have a sufficient budget balance to accommodate
these fees.
7) Some items can be used as an office or as an instructional supply; will the catalog have more than one account per item?
Each item has one
account chart-field set as the default, however,
you may override the default by keying in the
appropriate account in your chartfield string.
8) If an approver is out and delegates their worklist to another approver – will they be able to see what delegated person approved?
No, the approver and the requester can view what has been charged to their budget in the Commitment Control module.
9)
How will I know when my training has been
scheduled?
10)
Can we attend all the training
classes scheduled in one day or do all classes
have to be done on different days?
It is
advisable for you to schedule all the classes
you need to attend (They are listed on your
form) for the same day.
If you review the
calendar, we have tried to align the classes for
you to do this.
11)
Where are the classes being held?
Classes will
be held in the IT Training room at the Institute
of Technology @ Syracuse Central .
This will be confirmed
on your registration confirmation notification.
12) How do I
know that I have signed up for every course I
will need?
The courses
you will need are listed on your registration
form. The registration forms have been
configured so that you do not miss a class.
13) What does
“Central”, “UAT” and “BOVA” mean when I see it
on the calendar of courses?
The notation
on the calendar “Central”, “UAT” and “BOVA”
indicate these classes are structured for
Central Office and BOVA staff.
14) Why
doesn’t the Submit by Email and the Course
Calendar button work on my registration form?